Posts Tagged ‘imap’

Emergency Downtime of Mail Server

Wednesday, December 2nd, 2015

We had to shut down the D-PHYS mail server on short notice for replacing faulty hardware. Mail service should be back in the evening.

Mails sent to D-PHYS during the downtime will be on hold on the sending side.

Update, 19:30: The dust is settling. We’re soon back to normal.

Hardware Maintenance Downtime of Mail Server Today 5pm

Thursday, July 2nd, 2015

In order to perform system-level maintenance work, we schedule a maintenance downtime of the D-PHYS mail server today (Thursday, 2nd of July 2015) starting at 17:00. We expect the downtime to take about one hour.

During the downtime all mail services (sending mail, receiving mail, accessing mailboxes, webmail, etc.) will be unavailable. Mails sent to D-PHYS users during the downtime will be held back on the sending side and will be delivered after the downtime.

We will post an update as soon as mail services are back.

Update 19:30: Took a little bit longer than expected, but everything is back to normal now.

Server Maintenances this Week: E-Mail and BackupPC

Tuesday, June 17th, 2014

We have scheduled a software maintenance of the D-PHYS mail server for tomorrow, Wednesday, the 18th of June 2014, starting in the late afternoon around 5pm. A downtime of all D-PHYS mail services during the evening will be part of the maintenance. The downtime is expected to take approximately 15 to 30 minutes.

During the downtime sending and receiving e-mails will not be possible and the web mail service will be not available. Incoming mails during the downtime will be delayed.

Additionally there will be a downtime of our “BackupPC” backup service for laptops and lab PCs due to server relocation on Thursday (19th of June 2014) starting around 9am.

Heartbleed OpenSSL Bug and D-PHYS Services

Friday, April 11th, 2014

On Monday the public was made aware of a severe bug in OpenSSL, a cryptography library which is used as the core of many cryptographically secured IT services. Since the bug was in the Heartbeat extension it has been named “Heartbleed”.

This bug allowed attackers to stealthily access parts of the memory used for cryptographic actions, i.e. it may include digital keys in use on servers or passwords transferred over encrypted connections.

If you used any password-protected D-PHYS web services or the D-PHYS mail server between 12th of December 2013 (or used the BackupPC web-interface since end of 2012) and Tuesday, the 8th of April 2014, there is a very small chance that your D-PHYS password and possibly other transmitted data may have been leaked to an attacker. We currently have no indication that this has actually happened on our servers.

To be safe, you might want to change the password of your D-PHYS account and any other account where the same password is used. See this Heise article for a discussion (in German) about whether you should change your password or not.

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Maintenance Downtime of D-PHYS Mail Server on 9-Jan-2014

Monday, January 6th, 2014

On Thursday, the 9th of January 2014, starting in the late afternoon, we will run multiple software updates on the D-PHYS mail server. We do expect multiple downtimes throughout the evening, partially of single mail services, partially of the whole mail server.

This will likely also delay the delivery of incoming mails up to several hours.

Update, 22:30: Everything back to normal.

Short Mail, License and Condor Server Downtime on Thursday Evening

Wednesday, May 15th, 2013

We will perform a maintenance reboot of several infrastructure servers on Thursday, 16th of May 2013, starting around 5pm. This will cause a downtime of all e-mail related services (receiving + sending mail, accessing webmail and non-cached mails) as well as the license server for IDL, the control server for Condor grid computing, and most hosted virtual machines.

We expect the downtimes to be short and sequential.

Update 17:50: Everything went fine, we’re back to normal.

Mail Server Maintenance Downtime this Evening

Friday, April 13th, 2012

For some hardware and other maintenance we schedule a downtime of our mail server today (Fri, 13th of April 2012) evening after 6pm.

The downtime will likely take less than one hour. During the downtime you will neither be able to access your mails on the server nor to send mails via our server. Mails which are sent to the Dept. of Physics won’t get lost, but will have some lag.

Mail Server Migration Part 1: IMAP/POP3

Thursday, November 12th, 2009

On Monday, November 16th, starting at 6pm we will migrate the D-PHYS IMAP and POP3 server to new hardware. Since this also includes converting all 450 GB of mailboxes on that server, the migration will take several hours. Update Tuesday, 2:50pm: Everything works again. The migration took about twice of the expected time due to some complications.

During the migration it will not be possible to access any of the D-PHYS e-mail services (receiving, sending or accessing your mails, webmail). E-mails sent to D-PHYS during the migration will be held back on the sender’s e-mail servers.

After the migration you may need to resynchronise your e-mail client (e.g. Apple Mail or Mozilla Thunderbird) with the new IMAP server. Please read our mail server migration wiki page in case you use one of the e-mail clients mentioned above, use your own procmail filter rules or experience other problems after the migration.
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